Privacy Policy

Geneva AI Summit Hub (“we”, “us”, “the Hub”) operates the website genevaaisummit.com and related services. We are committed to protecting your personal data. This policy explains what data we collect, why we collect it, how we process it, and what rights you have.

This policy is governed by the Swiss Federal Act on Data Protection (FADP/revDSG, in force since September 1, 2023) and, where applicable to visitors from the European Economic Area, the EU General Data Protection Regulation (GDPR).

1. Data controller

The controller responsible for data processing on this website is:

2. Data we collect

2.1 Data you provide directly

Newsletter signup: When you subscribe to our newsletter, we collect your email address and, optionally, your name. We process this data to send you summit updates, practical guides, and information about the Geneva AI Summit ecosystem. The legal basis is your consent (Art. 6(1)(a) GDPR; Art. 31(1) revDSG).

Contact forms: When you submit a form on our website (contact, event submission, listing request), we collect the information you provide: typically your name, email address, organization, and message content. We process this data to respond to your inquiry. The legal basis is our legitimate interest in handling inquiries and, where applicable, pre-contractual measures (Art. 6(1)(b) and (f) GDPR; Art. 31(1) revDSG).

2.2 Data collected automatically

Server logs: When you visit our website, our hosting provider (Infomaniak, based in Geneva, Switzerland) automatically collects technical data including your IP address, browser type, operating system, referring URL, pages visited, and timestamps. This data is processed for security, performance monitoring, and abuse prevention. The legal basis is our legitimate interest in operating a secure website (Art. 6(1)(f) GDPR; Art. 31(1) revDSG).

Cookies and analytics: We use cookies and similar technologies to understand how visitors use our website. Details are provided in our Cookie Policy. Where consent is required for non-essential cookies, we obtain it before setting them.

3. Purposes of processing

We process personal data for the following purposes:

4. Service providers and sub-processors

We share personal data with the following third-party service providers, solely for the purposes described above:

*Where data is transferred to the United States, we rely on the EU-U.S. Data Privacy Framework and the Swiss-U.S. Data Privacy Framework as the legal basis for transfer. Google LLC is certified under both frameworks. We do not sell personal data to any third party.

5. Data retention

Newsletter subscribers: We retain your email address for as long as you remain subscribed. You can unsubscribe at any time using the link in every email. After unsubscription, we delete your data from our active mailing list within 30 days. Brevo may retain anonymized delivery statistics.

Contact form submissions: We retain inquiry data for up to 12 months after the last communication, unless a longer retention is necessary for an ongoing business relationship.

Server logs: Infomaniak retains server access logs for up to 90 days. IP addresses in analytics data are anonymized.

Directory listings: Business listing data (organization name, contact details, listing content) is retained for as long as the listing is active and for up to 6 months after removal.

6. Your rights

Under the Swiss FADP/revDSG and, where applicable, the EU GDPR, you have the following rights regarding your personal data:

Right of access: You may request confirmation of whether we process your data and obtain a copy of that data.

Right to rectification: You may request correction of inaccurate or incomplete data.

Right to erasure: You may request deletion of your data where there is no compelling reason for continued processing.

Right to restriction: You may request that we limit processing of your data in certain circumstances.

Right to data portability: You may request that we provide your data in a structured, commonly used, machine-readable format.

Right to object: You may object to processing based on legitimate interest at any time.

Right to withdraw consent: Where processing is based on consent (e.g., newsletter), you may withdraw consent at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, contact us at info@genevaaisummit.com. We will respond within 30 days.

7. Supervisory authorities

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the competent supervisory authority:

Switzerland: Federal Data Protection and Information Commissioner (FDPIC)
www.edoeb.admin.ch

EU/EEA: You may also contact the data protection authority in your country of residence.

8. Cookies

Our website uses cookies. Essential cookies are required for the website to function (e.g., session management, security). Non-essential cookies (analytics, marketing) are only set with your consent. You can manage your cookie preferences at any time through the cookie settings on our website. For full details, see our Cookie Policy.

9. Children

Our website and services are not directed at children under 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

10. Changes to this policy

We may update this policy to reflect changes in our practices or legal requirements. The “last updated” date at the top of this page indicates when the policy was last revised. Material changes will be communicated via our newsletter or a notice on the website.

11. Contact

For any questions about this privacy policy or your personal data, contact us at: